Administrative Assistant – Climate Mobility (Fiji Nationals)

About the role

The International Organization for Migration (IOM) is seeking a Fiji‑national Administrative Assistant to support its Climate Mobility Unit. Working under the Chief of Mission and the Programme Officer (Migration and Climate Change), the role provides essential administrative, clerical and logistical assistance for programme activities across the South Pacific.

Key responsibilities

• Draft, format and circulate routine correspondence, reports, presentations and publications using established templates.
• Receive, screen and direct telephone calls and visitors; respond to internal and external enquiries or refer them appropriately.
• Enter, retrieve, compile and update information from various sources and present results in standard formats.
• Maintain office filing and reference systems according to standard procedures.
• Initiate, process and track routine administrative transactions in the computerized financial, travel and human‑resources systems.
• Support the organization of meetings, workshops and events, arranging rooms, equipment and materials.
• Assist with travel arrangements, including transportation, accommodation and travel documentation.

Required profile

• Fiji national with the right to work in Fiji.
• Strong administrative and clerical background, able to handle multiple routine tasks efficiently.
• Good written and verbal communication skills in English.
• Ability to work under supervision of senior mission staff and collaborate with multiple IOM units.

Required skills