Administrative Assistant (Climate Mobility)

About the role

The International Organization for Migration (IOM) is seeking an Administrative Assistant to support its Climate Mobility Unit in Suva, Fiji. The role provides essential administrative, clerical and logistical assistance to ensure smooth implementation of climate‑related migration programmes.

Key responsibilities

• Provide routine administrative and logistical support to the Climate Mobility Unit.
• Assist the Programme Officer (Migration and Climate Change) with document preparation, filing and data management.
• Coordinate with the IOM Coordination Office for the South Pacific Resources Management Unit and country offices on programme activities.
• Maintain accurate records, manage correspondence and support travel arrangements.
• Handle office supplies, equipment and basic budgeting tasks as required.

Required profile

• High school diploma with at least three years of relevant experience, or a bachelor’s degree in business administration or a related field with one year of experience.
• Strong attention to detail, ability to organise paperwork methodically, and a discreet, client‑oriented attitude.
• Willingness to learn new procedures and adapt in a multicultural environment.
• Previous experience with international humanitarian, non‑governmental or government organisations is an advantage.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook and email management.