Executive Support Coordinator for Health Program

About the role

The Executive Support Coordinator provides high‑level executive, governance coordination and administrative support to the Australia Fiji Health Program (AFHP) HIV Advisor. Based in Suva, the role ensures effective management of priorities, stakeholder relationships and decision‑making across multiple government and partner agencies.

Key responsibilities

• Manage the HIV Advisor’s executive calendar, schedule, and priority workflow, ensuring preparation time for key decisions and engagements.
• Screen, prioritize and coordinate incoming requests, directing technical matters to appropriate officers.
• Develop, coordinate and review executive correspondence, briefing packs, agendas, presentations and talking points.
• Maintain version control and secure filing for executive and governance documents.
• Provide secretariat support for SRH/HIV unit leadership and governance forums, preparing agendas and recording decisions.
• Track actions, monitor deadlines and escalate overdue or high‑risk matters.
• Consolidate updates on priority actions, dependencies and emerging issues for senior stakeholders.
• Coordinate senior‑level engagement with FPSP leadership, DFAT, MHMS and other priority partners.

Required profile

• Demonstrated ability to work across senior government processes and support national strategy coordination.
• Experience in executive coordination, governance support and stakeholder engagement in a complex environment.