Project & Administration Assistant

About the role

Provide administrative, procurement, reporting, and data management support to the NWVL Project Engineering Team and Natural Agriculture Team, ensuring efficient day‑to‑day operations, accurate record‑keeping, and timely processing of purchases and payments.

Key responsibilities

• Deliver general administrative and clerical assistance, including document control, filing systems, and SharePoint record management.
• Coordinate end‑to‑end procurement processes: create purchase orders, track invoices, follow up payments, and liaise with vendors and contractors.
• Perform data entry, validation, and reporting activities; compile reports, presentations, meeting minutes, and KPI updates.
• Track project and program costs, monitor spending against budgets, and flag variances for corrective action.
• Support finance, project teams, and vendors to resolve procurement and payment issues promptly.
• Arrange contractor travel, accommodation, and on‑site administrative support.
• Assist quality, environmental, and compliance initiatives across the site.

Required profile

• Diploma or degree in Accounting, Finance, Office Administration, or a related field (or equivalent experience).
• Experience in data management and administrative support.
• Excellent written communication and strong work ethic with a self‑motivated, problem‑solving attitude.
• Ability to work independently, meet fast‑paced business demands, and collaborate as a reliable team player.

Required skills

• Intermediate computer skills, including Microsoft Office suite.
• SharePoint document management.
• Data entry and validation.
• Document control and filing systems.