Project Officer, Infrastructure - Fiji Social Infrastructure Program

About the role

The Fiji Program Support Platform (FPSP), a Department of Foreign Affairs and Trade investment, delivers bilateral programs including social infrastructure in Fiji. The Australian Government runs three social infrastructure programs there, including the Fiji Social Infrastructure Program, which supports upgrades to school and health infrastructure and gives technical assistance to the Ministries of Education and Health. Two Project Officer positions are available in Suva, Fiji, based on the Infrastructure team, supporting the Senior Program Managers, Project Managers and Team Leader. The role is reserved for Fiji nationals and is a long-term position.

Key responsibilities

• Maintain project, contract and meeting registers and trackers, including RFIs, contract registers, variation logs, action trackers and document transmittals.
• Prepare, format, file and distribute project correspondence and documents, with accurate version control and structured SharePoint filing.
• Coordinate project meetings, workshops and site visits, including invitations, agendas, minutes and action registers.
• Provide logistical and administrative support for meetings, consultations, events and site activities, including room bookings, vehicle coordination and travel arrangements.
• Support contract administration, procurement and finance administration, including quotations, invoice tracking and payment registers, and help draft deeds of variation.
• Support liaison with the Platform Management Unit Finance and Operations teams on invoices, payments and reimbursements.
• Take part in site visits and stakeholder engagement, and maintain risk, issue, MEL and procurement trackers.
• Carry out site audit checks for compliance, OHS, safeguarding and contractor performance, and keep records for audit and reporting.
• Help collate data and documentation for monthly, 6-monthly, annual and other reports, and perform other duties as directed.

Required profile

• 3+ years' experience in an administrative, program support or project support role, including procurement and financial administration, quotation tracking, invoice tracking and register maintenance.
• Experience supporting projects in infrastructure, construction, corporate industry or development programs is highly desirable.
• Degree in business administration, management, project management, engineering, quantity surveying or a similar discipline is highly desirable.
• Able to follow established procedures and work under the guidance of Project Managers.

Required skills

• Strong organisational, written and verbal communication skills, able to manage multiple tasks and keep accurate records.
• MS Office (Word, Excel, PowerPoint, Outlook).
• Shared document management systems such as SharePoint.

Applications close on Monday 23 November 2026. Apply online with a cover letter explaining how you meet the selection criteria and an up-to-date CV.