Administrative Associate (G-6) – Fixed Term – Suva, Fiji

About the role

Under the supervision of a senior manager, the Administrative Associate provides comprehensive administrative support to the Pacific Multi‑Country Office, ensuring smooth operation of budgeting, procurement, project planning and communication processes.

Key responsibilities

• Monitor and report on budgets, supporting specialized financial tracking.
• Assist with planning, project management and procurement activities.
• Manage communication workflows, calendar scheduling, meetings and correspondence.
• Coordinate events, logistics, travel arrangements and invoice processing.
• Oversee supplies and equipment management for the office.

Required profile

• Completed secondary education; higher‑level courses in a related field are desirable.
• Minimum six years of progressively responsible administrative or clerical experience.
• Fluent English; knowledge of an additional UN language is an asset.
• Demonstrated ability to work independently, prioritize multiple tasks and meet deadlines.

Required skills

• Proficiency with Microsoft Office, especially Excel and PowerPoint.
• Experience with ERP systems such as SAP, Vision or Fiori.