Administrative Associate (G-6) – Fixed Term – Suva, Fiji

About the role

Under the supervision of a senior manager, the Administrative Associate provides comprehensive administrative support to the Pacific Multi‑Country Office in Suva. The role involves executing complex procedural tasks, managing budgets, procurement, and coordinating logistics for events and travel.

Key responsibilities

• Monitor and manage budgets, ensuring compliance with UNICEF financial procedures.
• Plan and oversee procurement activities, including supplier liaison and contract administration.
• Coordinate communication workflows, calendar management, meetings and correspondence.
• Organise events, logistics and travel arrangements for staff and partners.
• Process invoices and manage supplies/equipment inventory.

Required profile

• Completion of secondary education; higher education or professional courses are desirable.
• Minimum six years of progressively responsible administrative or clerical experience.
• Proficiency in English; knowledge of another UN language is an asset.
• Experience with international organisations or UN agencies is preferred.

Required skills

• Advanced use of Microsoft Office, especially Excel and PowerPoint.
• Proficiency with ERP systems such as SAP, Vision or Fiori.

What we offer

• Attractive compensation and benefits package.
• Paid parental leave and breastfeeding breaks.
• Reasonable accommodation for persons with disabilities.