Executive Assistant to CEO (Head Office)

About the role

We are seeking a competent and robust individual to provide high‑level administrative, operational and strategic support to the Chief Executive Officer and ensure efficient management of the CEO Office. The role involves coordinating the CEO’s engagements with key stakeholders, managing logistics for official visits and events, and preparing briefing materials.

Key responsibilities

• Coordinate and support the CEO’s engagement with key stakeholders, including government agencies, community leaders, business partners and external organisations.
• Accompany the CEO on official visits, meetings and events, ensuring all logistical and administrative requirements are met.
• Prepare meeting briefs, presentations and background information for the CEO ahead of engagements and events.
• Apply knowledge of Fijian cultural protocols and etiquette when accompanying and supporting the CEO during official engagements and events.
• Act as liaison between the CEO and internal and external stakeholders, ensuring timely communication and follow‑up on action items.
• Drive and accompany the CEO to meetings, official functions, branch visits and stakeholder engagements as required.
• Coordinate travel and accommodation arrangements for the CEO, including domestic travel to branches and remote locations.
• Build and maintain positive working relationships with key stakeholders and represent the Office of the CEO professionally at all times.

Required profile

• Diploma in Office or Business Administration or a related field (preferred).
• Basic computer knowledge.
• Full valid driver’s licence with a clean driving record.
• Minimum of 2 years of relevant experience.
• Experience as an Executive Assistant, Personal Assistant or similar role.
• Experience coordinating executive travel, events and protocol arrangements (advantage).