Assets and Procurement Coordinator

About the role

The Regional Assets & Procurement Coordinator provides operational support for procurement, assets, fleet, logistics and contract administration across the region. The role coordinates day‑to‑day procurement and asset management activities, maintains accurate records, prepares documentation, and ensures transactions follow organisational policies and procedures.

Key responsibilities

• Coordinate procurement processes, including RFQs, tender documentation, evaluation and contract preparation, while maintaining a procurement tracker and status reports.
• Assist country operations managers with asset registers, tagging, condition assessments, inventory reconciliation, and support vehicle procurement, records and fleet compliance.
• Arrange logistics for the procurement and distribution of goods, liaising with freight providers, customs agents and vendors to ensure timely delivery and proper documentation.
• Support contract administration, filing of service agreements and leases, and comply with finance and procurement procedures.

Required profile

• Tertiary qualification in a relevant field.
• At least 5 years’ experience in asset management and/or procurement.
• Demonstrated ability to maintain accurate registers, records and documentation.
• Strong knowledge of procurement best practices, sourcing, evaluation and compliance frameworks.
• Understanding of Commonwealth Procurement Rules.
• Proficiency in Microsoft Excel and relevant procurement/asset management systems.
• Commitment to GEDSI, PSEAH, anti‑corruption and other DFAT safeguarding policies.
• Legal right to work in Fiji.

Required skills

• Microsoft Excel