Finance & Administration Coordinator – Pacific Aviation Program

About the role

The Finance and Administration Coordinator will support the Operations Team of the Australia‑Pacific Partnerships for Aviation (P4A) programme, ensuring smooth financial and administrative operations at the Nadi office. The role combines finance management, office administration and support for monitoring and evaluation activities.

Key responsibilities

• Manage all payments, payroll and operational expenses through the FJD account and prepare monthly tax and social security remittances.
• Prepare cash‑flow forecasts, issue and reconcile staff advances, and record transactions in the ASI‑OS financial system.
• Maintain accurate financial records, bank reconciliations, asset register and supplier list, and support audits.
• Oversee day‑to‑day office administration, supplies, reception, visitor management and event logistics.
• Provide administrative support to the Monitoring & Evaluation team, including data entry, transcription and SharePoint filing.

Required profile

• Tertiary qualification in administration, business, finance or a related field.
• Minimum two years of relevant professional experience, preferably in NGO or donor‑funded programmes.
• Strong organisational and interpersonal communication skills.
• Proficiency in MS Office and financial management software.

Required skills

• MS Office suite (Word, Excel, PowerPoint).
• Financial management software (ASI‑OS).
• SharePoint for document management.