Finance & Administration Coordinator – Pacific Partnerships for Aviation

About the role

The Finance and Administration Coordinator will support the Operations Team of the Australia‑Pacific Partnerships for Aviation (P4A) programme in Nadi, Fiji. The role ensures smooth financial processing, office administration and event coordination to enable effective delivery of the programme’s aviation outcomes.

Key responsibilities

• Manage all payments through the Fiji dollar account, including payroll, operational expenses and vendor invoices, and prepare monthly cash‑flow projections and social security remittances.
• Record financial transactions in the ASI‑OS system, reconcile bank statements, maintain the asset register and oversee petty‑cash accounts.
• Coordinate day‑to‑day office operations: supply management, reception duties, meeting‑room bookings and liaison with building services.
• Support planning and execution of staff events, meetings and external functions, including vendor liaison for catering and venue setup.
• Provide administrative assistance to the Monitoring and Evaluation team, including data entry, transcription of interviews and maintenance of MEL trackers.

Required profile

• Tertiary qualification in administration, business administration, finance or a related field.
• Minimum two years of relevant professional experience, preferably in NGO or donor‑funded programmes.
• Strong organisational abilities and excellent interpersonal communication.

Required skills

• Proficiency in MS Office.
• Experience with financial management software (ASI‑OS or similar).