Administrative and Finance Assistant

About the role

Lightspeed, Fiji's leading Starlink reseller, is looking for an Administrative and Finance Assistant to support daily office operations and core financial workflows. The role combines bookkeeping, invoicing and vendor management with general office administration for engineering, sales and management teams.

Key responsibilities

• Prepare, verify and issue monthly service invoices for corporate and resort clients.
• Process vendor payments, track expenses and manage procurement of Starlink hardware kits.
• Ensure VAT compliance and accurate reporting to the Fiji Revenue and Customs Service.
• Reconcile petty cash, verify staff reimbursements and maintain coded expense records.
• Coordinate logistics for hardware kits from arrival to deployment across local and maritime sites.
• Maintain digital client records, subscription logs and documentation.
• Act as the primary liaison with external vendors, utility providers and landlords to keep the Suva office running smoothly.
• Provide administrative support to engineering and technical teams, including travel arrangements and site‑survey scheduling.

Required profile

• Diploma in Accounting, Finance, Business Administration or a related field.
• 2–4 years of experience handling bookkeeping/finance tasks together with office management, preferably in an ICT, telecom or technology‑driven environment.
• Strong organisational abilities, attention to detail and effective communication skills.

Required skills

• Xero accounting software
• Microsoft Excel
• Google Workspace (Docs, Sheets, Drive)