Administrative Assistant

About the role

The United Nations Office for Disaster Risk Reduction (UNDRR) is hiring an Administrative Assistant in Suva, Fiji, within the Sub-regional Office for the Pacific. The position reports to the Head of the Sub-regional Office and covers human resources, budget and finance, general administration and contract administration.

Key responsibilities

• Human resources: process recruitment, placement, promotions, performance appraisals and separations through IMIS, advise staff on entitlements and conditions of service, maintain vacancy announcement files and monitor staffing tables.
• Budget and finance: help prepare and review financial and human resource proposals, consolidate budgets with trust funds and grants, monitor expenditures against the approved budget, and prepare budget performance reports.
• General administration: draft routine correspondence, coordinate with service units, support conferences, workshops and meetings, provide procurement and low-value acquisition support, and assist with data collection, analysis and reporting.
• Contract administration: administer contracts with external contractors, verify and process vendor and consultant payments, and handle UN forms such as grounds passes, property passes and parking permits.

Required profile

• High school diploma or equivalent.
• Seven years of experience in administrative services, finance, accounting, audit, human resources or a related field; five years if the candidate holds a first-level university degree or higher.
• One year of data analytics or related experience is desirable; UN or similar international organisation experience is desirable.
• English at UN Level III reading, writing and listening, and Level II speaking; Arabic, Chinese, French, Spanish or Russian at Level I is desirable.