Divisional Support Associate – Administrative & Financial Support

About the role

The Divisional Support Associate provides comprehensive administrative, financial and logistical assistance to the Director of the Geoscience Energy and Maritime (GEM) Division at the Pacific Community. The role ensures smooth operation of the Director’s office, supporting travel, meetings, training initiatives and high‑level engagements.

Key responsibilities

• Process purchase orders, validate supporting documents and maintain accurate commitment lists.
• Deliver financial and procurement services using SPC systems, processes and policies.
• Build capacity with GEM staff and country counterparts on procurement and financial requirements.
• Manage day‑to‑day administration for the Director’s office, including travel arrangements, meeting coordination and document handling.
• Support the delivery of the division’s work programme, training initiatives and executive engagements.
• Handle information and knowledge management, and internal and external communications as required.

Required profile

• Strong administrative, financial and logistical skills.
• Experience with procurement and financial processes in an international development context.
• Ability to work with SPC financial, procurement and administrative systems and follow established policies.
• Excellent organisational abilities and capacity‑building mindset.

Required skills