Donor Reporting Accountant

About the role

The Donor Reporting Accountant manages and coordinates donor financial and programmatic reporting across the Sub-Regional Office for the Pacific (SROP) and Pacific Member Associations (MAs). The role ensures high-quality, timely, accurate and compliant donor reporting for restricted and designated projects, with strong internal controls and alignment with global and regional donor standards. It is a fixed-term position based in Fiji, closing on 13 November 2026.

Key responsibilities

• Standardise, oversee and consolidate financial and narrative donor reports across restricted and designated project portfolios, ensuring compliance with donor contracts, the IPPF Global Manual and statutory guidelines.
• Establish, publish and enforce a regional donor reporting schedule with strict interim milestones for SROP project teams and MAs.
• Work with the Corporate Services Manager and Pacific Senior Program Manager to run automated tracking and early warning systems that flag submission delays, compliance bottlenecks or budget variances.
• Line manage the Project Finance Officer, set key performance indicators, conduct performance appraisals and guide daily review of MA acquittals and programmatic reports.
• Validate MA financial acquittals, monitor burn rates and ensure allowable and allocable expenditure with the Project Finance Officer, Architects of Cooperation and Business Analysts.
• Prepare consolidated reporting dashboards, variance analyses and compliance updates for the PSPM and CSM, and support briefing packages for the Member Support and Development Director.
• Align global reporting templates, cost recovery methodologies and grant closure protocols with the Global Donor Reporting Manager in Delhi.
• Lead regional audit readiness, assist in external donor audits, coordinate terms of reference and resolve audit findings promptly.
• Run capacity-building workshops and build toolkits for SROP staff and MA finance and program officers.

Required profile

• Qualified accountant or degree in Financial Management, International Development, Public Administration or a related discipline, with substantial relevant experience.
• Minimum 5-7 years of grant management, donor reporting and financial compliance experience in international NGOs or multilateral development partners.
• Proven track record managing restricted funding portfolios and reporting to major donors such as DFAT, MFAT, EU and UN agencies.
• Experience in the Pacific region and in multi-cultural, multi-member association contexts.
• Ability to travel across Pacific Member Association states as required.

Required skills

• Line management of technical staff and matrix reporting.
• ERP financial systems (NetSuite preferred) and advanced Microsoft Excel (pivot tables, data analytics).
• Excellent English writing and speaking, including executive reporting.