Executive Office Manager (Suva)

About the role

The Executive Office Manager will lead the daily operations of the Deputy Director‑General’s office in Suva, providing high‑level administrative support to senior executives of the Pacific Community. Reporting directly to the Deputy Director‑General, the role ensures smooth coordination with internal divisions and external partners across the Pacific region.

Key responsibilities

• Manage the day‑to‑day activities of the Suva Executive Office, acting as the central point of contact for information and enquiries.
• Provide secretarial and administrative support to the Deputy Director‑General and other executive members, including screening and redirecting inquiries.
• Draft routine correspondence and conduct desk or file research as required.
• Maintain and organise calendars, appointments, travel itineraries and events, preparing briefs and supporting documents.
• Coordinate visits for consultants, dignitaries and high‑level delegations, ensuring all logistical arrangements are in place.
• Liaise with senior leadership teams of divisions, projects and programme support to facilitate effective communication.

Required profile

• Proven experience in executive administration or office management, preferably within an international or development organisation.
• Excellent written and verbal communication skills, with the ability to draft professional correspondence.
• Strong organisational abilities and attention to detail in managing calendars and travel logistics.
• Ability to work autonomously while collaborating closely with senior leaders and external partners.

Required skills