Project Administration Officer

About the role

The Project Administration Officer provides essential administrative, clerical and document‑control support for road construction projects and the on‑site supervision team. The role involves coordinating meetings, managing the site office, handling travel and accommodation logistics, and assisting with financial and contract documentation. Reporting to the Resident Engineer or Project Manager, the officer ensures smooth project operations.

Key responsibilities

• Maintain project correspondence registers and filing systems.
• Prepare letters, reports, minutes and other administrative documents.
• Control project drawings, specifications and revisions.
• Coordinate meetings, track action items and follow‑up.
• Manage travel, accommodation and office logistics for the site team.
• Maintain timesheets, leave records and asset registers.
• Support payment documentation and invoice records.
• Maintain HSE records and quality documentation.
• Liaise with contractors, consultants and other stakeholders.

Required profile

• Strong organisational abilities and attention to detail.
• Excellent communication skills and ability to handle confidential information.
• Proficiency in Microsoft Office applications.
• Experience in records management and document control.

Required skills

• Microsoft Office

What we offer

• A collaborative, innovative workplace at Surbana Jurong.
• Opportunity to contribute to impactful infrastructure projects.