Project Officer, Infrastructure - Fiji Social Infrastructure Program

About the role

The Fiji Program Support Platform (FPSP), a Department of Foreign Affairs and Trade investment, delivers bilateral programs including social infrastructure in Fiji. It is recruiting two Project Officers for the Infrastructure Program, based in Suva, to give administrative and coordination support to the infrastructure team, including Senior Program Managers, Project Managers and the Team Leader. The role covers project documentation, contract administration and compliance with FPSP systems. The position is reserved for Fiji nationals.

Key responsibilities

• Maintain project, contract and meeting registers and trackers, including RFIs, contract registers, variation logs, action trackers and document transmittals.
• Prepare, format, file and distribute project correspondence, ensuring accurate version control and structured SharePoint filing.
• Coordinate meetings, workshops and site visits, including invitations, agendas, minutes and action registers.
• Provide logistical support for meetings, consultations, events and site activities, including room bookings, vehicle coordination and travel arrangements.
• Support contract administration, procurement and finance administration, including quotations, invoice tracking and payment registers, and help draft deeds of variation.
• Liaise with the Platform Management Unit Finance and Operations teams on invoices, payments and reimbursements.
• Support site visits, stakeholder engagement and the preparation of site and progress reports.
• Maintain risk registers, issue logs, MEL registers and procurement trackers, and keep records ready for audit, reporting and compliance (including OHS, safeguarding and partner compliance).
• Carry out site audit checks for compliance, OHS, safeguarding and contractor performance.
• Help collate data and documents for monthly, 6-monthly, annual and other reports, and perform other duties as directed.

Required profile

• 3+ years' experience in an administrative, program support or project support role, including procurement and financial administration, quotation tracking, invoice tracking and register maintenance.
• Experience supporting projects in infrastructure, construction, corporate industry or development programs is highly desirable.
• Degree in business administration, management, project management, engineering, quantity surveying or a similar discipline is highly desirable.
• Able to follow established procedures and work under the guidance of Project Managers.

Required skills

• Strong organisational, written and verbal communication skills and attention to detail.
• MS Office (Word, Excel, PowerPoint, Outlook) and shared document management systems such as SharePoint.

Applications close on Monday 23 November 2026 and must include a cover letter addressing the selection criteria and an up-to-date CV, submitted online.