Registry Officer – Transfer Agency

About the role

The Registry Officer will join Apex Group’s Transfer Agency team in Nadi, Fiji, supporting the day‑to‑day operation of client registries and ensuring compliance with regulatory requirements.

Key responsibilities

• Conduct comprehensive reviews of investor application forms to ensure accurate completion and AML/CFT compliance.
• Initiate and close investor accounts in the registry, following internal protocols and regulatory standards.
• Perform daily reconciliations of portfolio bank accounts, identify and investigate discrepancies.
• Process investor transactions such as deposits, redemptions, switches, transfers and distributions.
• Prepare cash‑flow forecasting reports for fund managers.
• Generate and manage cash‑flow instructions for fund transfers between investment portfolios.
• Execute banking instructions across multiple banking platforms used by Apex.
• Prepare and file monthly Portfolio Investment Entity (PIE) tax returns and reconcile taxable income.
• Support setup and maintenance of client static data.
• Assist the Registry Services team with AML/CFT compliance and service delivery standards.
• Address client and investor inquiries professionally.
• Perform additional investment operations administrative tasks as required.

Required profile

• Minimum three years of finance experience in an operational environment.
• Strong attention to detail and accuracy.
• Ability to work independently and take initiative.
• Good analytical and problem‑solving skills.
• Familiarity with AML/CFT regulations and fund administration processes.
• Excellent written and verbal communication skills.

Required skills

• Use of multiple banking platforms for transaction execution.
• Cash‑flow forecasting and reporting.