Human Resources Associate – Suva, Fiji

About the role

The International Organization for Migration (IOM) is seeking a Human Resources Associate to provide day‑to‑day HR support for its Coordination Office for the South Pacific in Suva, Fiji. The role involves assisting recruitment, onboarding, payroll, and HR administration while ensuring compliance with IOM policies.

Key responsibilities

• Assist recruitment processes: draft vacancy notices, screen applications, coordinate interviews, conduct reference checks and prepare job offers.
• Manage pre‑employment activities: prepare entry‑on‑duty documentation, coordinate medical exams, arrange orientation and security briefings, and set up insurance coverage.
• Maintain HR records and communications: create letters, presentations, infographics, and keep digital templates up to date.
• Act as timekeeper: monitor leave quotas, generate reports and guide staff on leave procedures.
• Prepare monthly payroll for consultants and interns and monitor payments.
• Handle personnel actions and performance appraisal data in Oracle, ensuring data accuracy.
• Support separation, classification, promotion processes and maintain electronic archiving systems.
• Assist with travel logistics, visa and protocol arrangements for staff and dependents, and maintain related databases.

Required profile

• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with at least three years relevant experience, or high school diploma with five years experience.
• Progressively responsible secretarial, administrative and operational experience, preferably in an international or non‑profit setting.
• Experience liaising with governmental and diplomatic authorities.
• Strong ability to manage multiple assignments with minimal supervision.

Required skills

• Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, Copilot).
• Experience with Oracle HR modules for personnel actions and payroll.
• Ability to create visually engaging HR communications using digital design and AI‑enabled tools.